City Council Regular and Special Meeting 3 April 2018 – South Metro Fire

City Council Regular Meeting.      3 April 2018.        Citizen Minutes – Karina Elrod was absent

Citizen Comments

Linda Knufinkepresented a comparison of the cost between South Metro and Littleton Fire based on a cost per call.  She used the CAFR info from each organization to make her comparisons.  The data shows that South Metro’s cost per call is $5,857.29 and Littleton’s cost per call is $1,777.47.  Continue reading

Council Workshop – 3 February 2018

Council Workshop             3 February 2018            Citizen Minutes

The meeting opened with remarks from Debbie Brinkman. There’s a perception that we are not open. Leadership drives the conversation and it becomes a very narrow conversation. We need to have a process for communication – when you have polarity you become myopic and fail to see the big picture. For instance on fire – has it been decided or is there a need for a broader conversation.

Each council member was asked to provide an expectation of the workshop Continue reading

City Council Regular Meeting 16 January 2018

Littleton City Council.       Regular Meeting.       16 January 2018

Roll Call – Kyle Schlachter was absent

Public Comment

Heather ?? appreciated the attention Littleton has paid to providing a walkable and a bicycle friendly community. However she was concerned about the lack of code enforcement and her concern about the safety of pedestrians and cyclists in Littleton.

Jeanie Erickson told council she is part of a Littleton Pedestrian and Safety Group and wants to work with staff on safety issues. A friend of hers was killed crossing Federal three years ago and today there is still no cross walk on that section of the roadway (vicinity of Berry and Federal). She was told one was coming but three years is too long to wait.

 Linda Knufinke presented part two of her presentation on just how much moving over to South Metro for fire service will cost property owners in Littleton. Without having the benefit of council having a real discussion on the true cost of going to South Metro one can only speculate but we know that South Metro charges a 9.25 mill levy to their customers. Using that 9.25 mills she took a look at three commercial properties and presented her findings.

1600 W Mineral – If the city gave up their 6.6662 mills permanently to help defray the cost of fire the property taxes on the property at 1600 Mineral would increase $1379. If the city does not give up any of their 6.662 mills their taxes will increase by $4928. Continue reading

City Council Study Session 9 January 2018 (LIFT and Fire)

City Council Study Session               9 January 2018                 Citizen Minutes

Priority Based Budgeting

A consultant from the Center for Priority Based Budgeting presented their approach to working with the city to implement priority based budgeting (PPB). It will take a few years to implement this approach fully but once implemented the city should be able to identify which programs (and related expenses) are not contributing to the priorities of council. The contract has already been signed.

Draft Policy for Authorities, Boards and Commissions Interview Process Continue reading

Citizen Minutes – City Council 4 December 2017 – Fire Unification

City Council Regular Meeting and Study Session         4 December 2017          Citizen Minutes

Karina Elrod and Patrick Driscoll were absent.

Public Comment

John Brackney asked council to appoint a council member or a representative to his Metro Energy group.

Pam Chadbourne expressed her concern over the recognition of four individuals that spoke about their organization more than they recognized the new council members at the last council meeting. These four individuals had contributed in significant amounts to Kyle Schlachter, Karina Elrod and Patrick Driscoll and her concern was the special access that this special interest group had to council. Even though it was well intentioned it was out of order. All groups should have equal access to address council. She said the city clerk tried to exclude an Englewood city councilmember from speaking right after the four men. She wanted council to consider their rules for access to council by groups, non-residents and citizens. Continue reading

City Council Study Session 28 November 2017 – Fire

28 November 2017                City Council Regular Meeting            Citizen Minutes

Item ID 17-329 Fire and Emergency Medical Services Discussion

Littleton Fire Protection District notified the City that they would be terminating their contract with the city effective January 1, 2019. Highlands Ranch Metro District notified the City that they too would be terminating their contract with the City effective January 1, 2019.   At the time of this discussion Highlands Ranch had not submitted their termination letter – apparently they were meeting at the same time but this morning they did make their intentions known.

The study session was to focus on options for the provision of fire services and emergency medical services to the citizens of Littleton.

Mark Relph said the process for decision-making would be data driven and there would be alternative approaches analyzed.

Option – A partnership with West Metro – not an option

Option – Contract for service with South Metro or Denver

Option – Unification merger with South Metro

Option – Stand-alone fire department with emergency medical services

Option – Stand alone fire department with emergency medical services contracted

There are short term and long term alternatives that need to be analyzed as well.

Staff has not done any real work on estimating the costs associated with unification.

For the stand-alone department there were three scenarios presented.

Scenario 1 – Full fire operations at stations 11, 12 and 19 and EMS service

Scenario 2 – Full fire operations at stations 11, 12 and 19

Scenario 3 – Full fire operations at stations 11 and 12

(All scenarios include fire prevention, dispatch which is contracted out to South Metro and emergency operations.)

Relph presented two graphs showing their estimates of costs in dollars and in a mill levy for three different scenarios. But he reinforced more than once that the numbers were going to change one way or the other – they just really didn’t know at this time what the costs would be with each of the three scenarios.

There are other issues requiring further discussion –

-Separation of building and apparatus ownership (the City and the LFPD co own rolling stock and buildings)

-Future EMS revenues – how are they shared or are they shared?

-Disposition of current capital leases

-Contractual agreements with Lockheed and Meadowbrook (the City is providing Lockheed fire service for $300,000 per year with a 2% increase each year for 15 years)

-Metro Fire Training Center

-Administrative fee/Overhead costs

Relph recommended they hire a consultant to help with the complex issues. There are consultants that have experience in this type of situation and an unbiased critique of information of the alternatives is needed. Staff does not have the expertise or time to work though the issues. Relph would like to have a consultant hired by January 1.

There was a discussion of mutual aid – other fire departments responding to another department’s emergencies. Armstrong said the biggest issue is when aid is given it is expected to be received in equal amounts. Why would South Metro customers want to use their resources to respond in Littleton? (However, we have an agreement signed by numerous fire agencies (South Metro, Littleton, Littleton Fire Protection District, West Metro included) to provide mutual aid signed in 2002. The Chief presented the issue of mutual aid as something that is not obligated for the other agencies to provide to Littleton if we were a stand alone department but that appears not to be the case based on the 2002 mutual aid agreement.)

Relph talked about how difficult it will be to determine how the buildings and apparatus ownership will be divided. There could be deep financial implications and possible litigation. With the departure of the Littleton Fire Protection District we will no longer receive the $750,000 revenue that they pay to Littleton for providing their services. We will loose 53 fire fighters. (There are 190 FTEs with 160 line personnel. With the departure of Highlands Ranch there will be more than the 53 fire fighters leaving the employ of the city.)

Jerry Valdes asked if the consultant would be hired to work for the city or for the partnership. Relph said the city. Carol Fey asked what sort of consultant would be hired, as consultants don’t always excel in all areas. Relph agreed that they might need two – one for the complex issues and another for the public engagement.

The level of service is another subject that will be discussed at a later date. The consultant should be able to help with what that will look like with either the stand-alone department or a merger. Relph said there is a consultant he would like to engage but there are others and another meeting is needed to determine the scope of work for the consultant(s).

Karina Elrod asked about a timeline. Relph would like to have the consultant hired by Jan. 1 and be well on our way by midyear with what we are doing. Time is not on our side. Elrod asked if the three partners could get together to negotiate with South Metro. Brinkman said that’s the goal. Relph said there was value in all three going together with the assets and not having to argue about that. Fey asked if they wanted to do that at any cost? Relph said no.

Item Ordinance 35-2017 – Review of the ordinance of the City of Littleton amending Title 3, Chapter 9, Sections 3-9-1-2,n3-9-3-2, 3-9-1-10 and 3-9-6-12 of the city code, enacting and implementing standardized sales and use tax definitions.

City Attorney, Steve Kemp, explained that the legislature would like for all home rule cities to adopt a standard set of definitions for sales and use tax. He said it was absolutely critical that they adopt the definitions. If council did not the legislature will say – they need to take back the authority from the cities to collect sales tax. This will not change our tax policy. Relph said if the state should take over the collection of our sales tax the city would be at a disadvantage.

Board and Commission Liaisons

The mayor has the authority to assign all council members to the boards that they will serve as a liaison. They are:

Brinkman – Littleton Fire Rescue Board, Metro Mayors Caucus, UDFCD (Urban Drainage and Flood Control), ACMMC (Arapahoe County Mayors/Managers/Commissioners), and South Platte Working Group

Valdes – Housing Committee, Planning Commission, Alternate for UDCFD

Cole – CML Policy Committee, Library Board

Elrod – DRCOG, Arapahoe County Transportation Forum

Schlachter – CDOT, Museum Board

Driscoll – HDLM (Historic Downtown Littleton Merchants), LIFT

Fey – Fine Arts, Highline Canal Working Group

Council Breakfast MeetingsBrinkman wants to reduce the number so they will only have one every other month. The key stakeholders that she thought should be on the list are:

LPS, Historic Preservation Board, Planning Commission, South Suburban Parks, Tri Cities, South Metro Housing Options, Marketing Group, Senior Services, Aging Well Resource Center and Immigrant Resource Center.

There will be a breakfast meeting Thursday, November 30 with the fire partners.

 Brinkman announced a council retreat on Friday February 2 at the Falls Event Center. The same facilitator from the last retreat will facilitate their meeting. There’s a lot of work to be done and they will work on their goals and priorities. Brinkman will meet with each council member to get his or her goals and priorities. They will go through their protocols and legislative procedures. There will be a conversation about the Vision, Complan and Zoning Codes. This council needs to get it done!

Brinkman will resume providing dinner for the council members, courtesy of the taxpayers, before each study session.  (A practice she started when she was mayor a few years ago.) She said they work full time, traffic is bad and it can be difficult to get home and have dinner before the meetings.  Snacks and drinks will be provided for them behind the dais at regular meetings and Becky Phye would be contacting them to find out what their favorite snacks and drinks are so they would be available for them.





City Council Regular Meeting 27 June, 2017 – Fire Dispatch Decision Made

City Council Regular Meeting                   June 27, 2017                    Citizen Minutes

Public Comment

Pam Chadbourne said she did not like the lighting in downtown and asked the council to write to Xcel asking for warmer lights and to put a skirt on the lamp so there is not so much light pollution. She cautioned the council to do something about the loss of affordable housing through the gentrification process. Littleton is losing affordable housing and council needs to act now. She also asked for the Development Activity List on the city’s web site to be archived rather than disappear.

Consent Agenda

16-2017         Resolution to adopt the South Platte Park Management Plan

17-2017         Resolution adopting the first amendment to the South Platte Park Agreement

17-192           Motion to approve the Minutes of the May 2, 2017 meeting

All three were passed 7/0.

First Reading

16-2017         Ordinance on first reading to approve the Southbridge Planned Development , Fourth Amendment of Area K, to add assisted living, nursing home, memory care, and associated accessory uses to a portion of Area K of the Southbridge Planned Development Care Number APD16-0003

Now in plain English – the subject site is 1501 W. Mineral (Windermere and Mineral area). The applicant is requesting to add assisted living, nursing home, memory care, and associated accessory to the current list of uses. They are also requesting a division of a portion of the property into two commercial lots. The second reading will be July 18th. Debbie Brinkman moved to approve and Phil Cernanec seconded. Motion passed 7/0.

17-2017         Ordinance on first reading for an addendum to Wastewater Connector’s Agreement Addendum and Sewer Service Agreement Addendum with Ken Caryl Ranch Waste and Sanitation. Cernanec moved and Bill Hopping seconded. Motion passed 7/0.

18-2017         Ordinance on first reading to amend Ordinance No. 21 – 2016 known as the Annual Appropriation Bill for the fiscal year 1/1/2017-12/31/2017. This was discussed at the previous study session. The General Fund would be increased by $346,200 for the following:

$134,200       Attorney

$ 49,000         Additional help with roof inspections

$75,000          Contract engineering to help with the considerable influx of new development

$28,000          Consultant to assist with a succession plan for public works and community development

$60,000          Organizational development

Doug Clark moved and Cernanec seconded. Motion passed 7/0.

Ordinances on Second Reading

14-2017         Approval of an intergovernmental agreement to contract emergency dispatch services with Metcom through South Metro Fire Rescue. (This has been an on-going discussion for the last 9 or 10 months and is finally in front of council for a decision.)

Chief Armstrong told the council that the decision to contract our dispatch services through South Metro was independent of unification of our fire department with South Metro. He reviewed the reasons for making the move –

  • We would maintain local control
  • Our liability would decrease
  • A regional approach to dispatch
  • Sets performance standard and the required reporting
  • Current Littleton dispatch employees would be protected
  • Reduction in staff time with fewer employees
  • Would allow for the expansion of the police dispatchers

It was also noted that Cunningham Fire would be ending their contract for dispatch with Littleton effective January 1, 2018 further reducing the revenue the fire department would bring in by $334,000.

Bill Hopping asked about the part-time dispatchers and the impact of the move on them. Armstrong said that only full time employees were protected in the move to South Metro.

There was some discussion on bringing up the pay of Littleton dispatchers to a competitive range with other dispatchers. Julie from Human Resources said it would create a problem to bring up the pay of one classification of employees and not the others. Mark Relph, city manager, agreed that it would be a challenge to increase pay for one group and not the rest.  Armstrong said he would not say that that we were underpaying our dispatchers – we pay a fair wage.

Jerry Valdes asked if it made sense to go to West Metro and Armstrong said he would not make that recommendation because they use a different CAD system.

Public Hearing

Carol Brzeczek thought the move was premature and read from the recommendations made by the consultant hired by the fire department and the city to advise them in the discussion of unification. Recommendation #4 stated,

“Any meaningful decision regarding the Littleton Fire Department, such as equipment purchases, internal organization, employment, promotions, etc., be postponed until this matter is fully resolved. This specifically includes the transfer of Littleton Fire Department fire communications and dispatching.”

The consultant had been hired with high praise from both the fire chief and council liaison to the fire partners, Debbie Brinkman, and to ignore their advice did not seem like the right thing to do.

Brzeczek was also concerned about the lawsuit Chief Baker (South Metro) had filed against the urban renewal authority of Parker for the loss in revenue through tax increment financing. And although the agreement was going to hold costs for 4.5 years, if Baker was not successful in the legal matter the loss of an estimated $16,000,000 over the next 20 years would have to be made up by the patrons which included the citizens of Littleton.

Mark Lampert, President of the Cunningham Fire District, thanked dispatch for their hard work. But, Cunningham needed to move on and would be going with South Metro as of January 1, 2018. He said Littleton has struggled to provide the number of dispatchers needed and Cunningham’s rates had increased in order to add dispatchers but they have not been provided. Dispatchers are over worked and under paid and they (Cunningham) deserved better.

Valerie Park, a Littleton dispatcher since 1990, told council she took pride in the department and enjoyed her work. She said they shared a CAD system with South Metro, West Metro and several Jeffco groups. She did not know if council knew that there had been a hiring freeze since January. At this point Doug Clark asked her to repeat her statement, which she did. She then said that the benefits moving from Littleton to South Metro were not equal with Littleton’s at 27.65% and South Metro’s at 24%.

Pam Chadbourne said she too wondered what would happen to our rates if the UR matter was resolved in favor of the urban renewal authority…….our rates would go up. She pointed out that if we have our own department we could see the costs but when we combine with a region there are lots of things that play into decisions that we can’t see and the larger the area the more unknowns there are that impact decisions. She did not like that Littleton was not paying a competitive rate and we should be able to compete. She thought there was more to this picture and we needed to see what the whole unification agreement would be – there’s a lot we still don’t know.

(The information revealed by Ms. Park has deep implications. The Chief asked for more budget to hire more dispatchers for the 2017 budget cycle. He was granted the additional budget but he put a hiring freeze in place in January of 2017. Then to make a financial comparison of how much money would be saved if we unify with South Metro his graphs used the budgeted amount and not the actual amount spent by fire. The budget was driven up by the need for more dispatchers, they weren’t hired but the higher budget total for fire was used as a comparison to demonstrate the cost savings if we merge with South Metro.   And, we learn that Cunningham terminates their relationship with Littleton because their rates were increased in order to hire more dispatchers……..more dispatchers that were never hired because of a hiring freeze.)

Brinkman moved to contract out our dispatch services to South Metro and Bill Hopping seconded.

Clark referred to the communication from the consultant that suggested this decision be postponed. If we peel off dispatch we remove our flexibility when evaluating other options. It is appropriate to set this decision aside until we know what we are doing – we have a lot of alternatives. It is disturbing to find out that we have a hiring freeze – we approved more positions and then go on a hiring freeze. We are told we need to move dispatch because we have a staffing problem and we aren’t even trying to hire dispatchers to solve the staffing problem.

Jerry Valdes asked Julie, from HR, if we were on a hiring freeze. Julie said we were and when Valdes asked her why she said because she was instructed so by the fire department. Valdes asked if they do out-going interviews and why were dispatchers leaving. Julie said some don’t make it through their probationary period, can’t pass the training or various other reasons. Vales said he was bothered that he has asked what the industry turn over rate is for dispatchers and no one has provided an answer. Julie said she did not know. Valdes then asked what it would take to make Littleton fire top notch. Chief said he did not want to agree with the underlying premise that they weren’t top notch but said the facility needs improvement. Training may lack and a sizable investment would be required in the center but with the proper funding and support we could be there.

Brinkman said the industry turn over rate was 19%. (Littleton’s is 14% – below the national industry standard.)

Valdes to Armstrong – who instructed HR to freeze hiring? Armstrong said they were exploring the opportunity to go to South Metro and they would only take full time employees so they postponed hiring so they would not have to let people go.

Bruce Beckman said there had been a lot of work done in HR and by the attorney on the contract and there were issues of inequity. Julie said there were three employees not vested so they were going to amend their 401A plans to vest them before they left. They had also made arrangements to have their insurance smoothly transitioned without interruption.

Clark read from page 6 of a document from May 16 that stated the inability to fully staff was the primary reason to look for a log-term solution. This discussion started last August. We approved a budget for additional staffing and a hiring freeze was initiated in January. We have successfully run dispatch out of Littleton with 150,000 more population than now – we know how to do it. The primary reason to do this is because we can’t hire dispatchers and we are not even trying. We need to postpone and if there is a concern about the extra 105 days this may take he suggested the fire department fix their problem.

Hopping was worried about a couple of things – he did not like hearing about the hiring freeze at the council meeting. Cunningham leaving did not change the coverage so he saw that as a moot point. He acknowledged that the consultant advised them not to make this decision now but was not pleased that they did not say why.

Relph there are differences in how to approach the issue. Our impression was we could over come the technical issues and it was just a broad, general recommendation to preserve options. Relph’s focus was on safety – we do not have provisions for rest periods and South Metro has extensive training with 4 to 6 dispatchers on at one time. As we move to more and more density our fire needs will increase. This is a big picture kind of move. What is best for the safety of our citizens.

Brinkman said when they started this it was a safety issue and it is a challenge to get ahead of that problem. She thought it was a smart decision and the right move.

Valdes said there are pieces without answers and he could support if he had other options to consider – there has to be other options.

Beckman said he was very uncomfortable. He was never aware that council put any limits on the public safety in their budget sessions. We have fulfilled public safety requirements. Where was the discussion of these issues? There could have been incremental change over the past 4 years. There is no reason not to have the facility we need with the quality of people we have. One issue has always been to keep dispatch. If we need a new fire dispatch center we could have one in six months – we just need the drive to do it.

Now we have Cunningham out and there are issues with our fire partners. He wanted to put Littleton first – we have done this for 40years – with warning we could solve the problem but we didn’t have the chance. Are we intentionally trying to force the decision and there is only one option? He was not comfortable with how this came about. He felt like he was being pushed into something.

Peggy Cole asked if we farm this out why not farm out police and public works – we are a community. It doesn’t seem like the right way to deal with this issue.

Motion failed 3/4 with Brinkman, Hopping and Cernanec voting yes and Clark, Cole, Beckman and Valdes voting no.

Added agenda item

Cernanec asked the council to support the mayor signing a letterpenned by the area agencies on aging to the Governor requesting more funding for Senior Services. The letter was sent to council at 5:30 pm on Monday night and expected to be returned signed by Wednesday.

Clark said their time frame was impossible. He had not even seen the letter until that evening and he had not read it and was not inclined to support something he had not read. He encouraged Cernanec to return at another time after he had time to read and research so he could make an informed decision.

Valdes said the state wastes a lot of money and it may be a wonderful cause but he had seen the state buy new furniture to replace furniture that was absolutely fine but because it was budgeted they bought new furniture. They can’t monitor themselves and citizens have to say no – they have to get their spending under control. He would not support the signing of the letter.

Brinkman thought it was probably an oversight that their budget had not been increased since 2015 but the fastest growing population is over 60.

Motion failed 3/4 with Cole, Clark, Beckman and Valdes voting no.


Beckman thought council should have a discussion on compensation philosophy. Relph said he had impression about it as well but they need to get a Director of HR hired first and he was not in a position to comment before the budget meetings. They are in the 4th year of a 5 year plan and it is an expensive proposition and the impact is deep……financially and in moral.








City Council Study Session 6.13.2017 – Fire Unification, Smart City and Annual Appropriation

City Council Study Session                   13 June 2017               Citizen Minutes

17-184 Review consideration of the Annual Appropriation Bill for fiscal year Jan. 2017-Dec. 2017.  Tiffany Hooten, Finance Director, recommended that the General Fund be increased by $346,200 for the following. Continue reading

City Council Study Session – 9 May 2017

City Council Study Session                        9 May 2017.           Citizen Minutes

Colorado Quarterly Census of Employment (QECW) Rates Database – The QCEW is a federal program that reports the number of employees and wages for all that pay into the unemployment insurance system representing about 97% of those employed.  The data would be used to help identify the number of people that live and work in Littleton, how many work in Littleton but live elsewhere, and other data collection and tabulation.  The cost is $230 per year.

Budget Update – Tiffany Hooten, Finance Director, provided the council with an update on budget.  There is a TABOR excess.  An excess requires the money be refunded to the taxpayers or for the taxpayers to approve the retention of the excess.   Continue reading

City Council Study Session – 11 April 2017

City Council Study Session          11 March 2017      Citizen Minutes

Library and Museum Update – Tim Nimz provided an update.  Visitation is up at both the museum and library.    The library houses the Aging Wellness Center and that has been a big success.  And, last year 175 citizens became naturalized US citizens. Continue reading